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All teams must cease work on their robot on or before Stop Build Day. Any team that fails to comply may jeopardize their participation in the rest of the FRC season. If the team is not able to access their robot on Stop Build Day for bagging (e.g. the team’s school is closed due to weather), the team will be able to bag late without penalty. The team may not perform more work on their robot after midnight Stop Build Day. The team may only take their robot, as it was on midnight of Stop Build Day, and put it in the bag after that time, without performing any additional work. The team should note on the Robot Lock-Up Form the reason for the late bag closure.
All teams must “Bag and Tag” their robots. Teams are also required to transport their bagged and tagged (secured with one supplied zip tie from KoP) robot to their competition event(s).
When transporting their robot, teams may use any transportation method they wish (at their own risk and expense), as long as the robot remains sealed in the bag.
You must bring your own bagged, tagged and sealed robot into the venue through the designated robot entrance. Teams will NOT have access to the loading docks or forklifts; we recommend bringing a rolling cart or dolly to facilitate the load in.
Each team will receive a special “Bag and Tag” kit in January with their Kit of Parts (KoP). The kit will contain:
Information on where to obtain additional tags can be found on the Where to Get More? document on the Kit of Parts website.
a) it has been checked, approved by an on-site inspector, AND
b) the pits have officially been opened for robot work. You must have your Robot Lock-Up Form ready for review at the event. DO NOT forget to bring it.
The Robot Lock-up Form is available on the home page of the FRC Competition Manual: http://frc-manual.usfirst.org/. Make sure that you complete every item on the form. INCOMPLETE FORMS WILL BE REJECTED BY INSPECTORS AT EVENTS AND DELAY EVENT PARTICIPATION. The Robot Lock-Up Form must be completed by an adult, 18 years old or older, who is NOT a student on the team.
By signing this form the signatory attests to the fact that he/she is:
Remember to bring your Robot Lock-Up Form to your event. A missing Robot Lock-Up Form is one of the top reasons teams are delayed in being allowed to un-bag their robots on time at events. Be ready to show your Robot Lock-Up Form when you first arrive at your event with your robot.
The Robot Lock-Up Form MUST be used:
The Robot Lock-Up Form DOES NOT need to be used:
New this year! To assist teams with their promotional and community relations activities, robots may be unbagged and operated briefly after “Stop Build Day” for display purposes only.
If the methods listed for transporting your robot with our traditional “Bag and Tag” system do not work for your team, you may request a Robot Transport Exemption. FIRST will provide two (2) shipments to teams granted the Exemption. With this Exemption, your team will be exempt from the physical transportation of the robot to the venue; teams are still required to Bag and Tag their robot.
Basic Exemption Information:
DO NOT SHIP ROBOTS DIRECTLY TO THE SITE! All Robot Transport Exemptions must use the Drayage service that is provided by FIRST. For more information, see Administrative Manual Section 5.4 - Robot Lock and Unlock Instructions.
If you have been granted a Robot Transport Exemption, you can find shipping instructions under Administrative Manual - Section 5.7.1- Shipping Instructions for Exemption Granted Teams.
NOTE: Robots with exemptions and those attending the Championship must be bagged and tagged with the robot shipped in a shipping crate. Teams may not open the bag until an onsite inspector has approved your team to do so.
Two-day District events for the 2014 season include Michigan District Events, Mid-Atlantic Robotics District Events, New England District Events and Pacific Northwest District Events. Teams attending these events will not have as much time to work on their robots at events as teams attending traditional Three-day Regional events. Due to this, teams are granted an additional “Robot Access Period” to unbag their robot between “Stop Build Day” and their Two-day District events.
Teams attending Traditional Regional Events are NOT granted a “Robot Access Period” after “Stop Build Day”. This section only applies to teams attending District Events.
During the Robot Access Period, teams may perform any activity they would normally do during the build season, including practicing with the robot.
Teams may unlock their robot for a total of 6 hours during the 7-day period preceding any two-day event in which their team will be competing with their robot. The 6 hours may be broken up in any way the team wishes, with the exception that no single access period may be shorter than 30 minutes and the team may not have more than 3 access periods prior to each event. The robot must be locked up in between sessions and this must be documented on the Robot Lock-Up Form each time.
All Robot Transport Exemption granted teams and ALL teams attending the Championship must build a crate to ship their robot in. Robot shipments in crates must abide by standard freight shipping processes. This applies to any team moving their robot within a crate. FedEx will not pick up a robot that is not in a crate. All Robot Transport Exemption teams will receive detailed shipping instructions in their KoP. Teams attending the Championship will receive detailed shipping instructions upon qualifying for the event.
See the “Shipping Crate Construction” document posted with the FRC Administrative Manual for more details: www.usfirst.org/frc/competitionmanual. As a reminder these minimum guidelines must be followed:
Keep your FILLED crate weight below 400 pounds. Teams are expected to use their crate to ship their robot and to minimize any additional components or tools included, in order to keep the crate weight below 400 pounds. DO NOT include any tools, luggage or additional materials that will cause your crate to exceed the maximum weight. Any teams exceeding 400 pounds will be charged overage fees accordingly.
FedEx Freight requires prior notice for pickups, especially if your location does not have a loading dock. If you have been granted an Exemption and/or are attending the Championship, you must call one week ahead to schedule your pickup AND indicate if there are any special instructions for pickup, i.e., lift gate needed or shipment is located at a school. Please make sure you contact the appropriate division of FedEx based upon the instructions provided on your waybill; i.e., Air, International Express or Freight. For more information see the “Quoting and Booking a Robot Crate” document posted with the FRC Administrative Manual for more details: www.usfirst.org/frc/competitionmanual.
TOOL CRATE INFORMATION:
Teams granted an Exemption or attending Championship MAY ship or bring a tool crate. Some teams choose to ship or bring a second crate to the event(s) to have additional tools available.
Shipping a second crate is allowed, but only if the team meets the following requirements:
If you are approved for an exemption, FIRST HQ will provide you with two FedEx vouchers for transportation to/from the official drayage location with specific instructions as to which type of FedEx service you are eligible for based upon geography.
a. Please make sure you have also included the necessary customs documents; i.e., commercial invoice and certificate of origin, etc… so that your shipment is not delayed.
b. Due to import and export laws, FIRST has created a secondary document for International Teams. For more information see the “International Shipment Guide” document posted with the FRC Administrative Manual for more details: www.usfirst.org/frc/competitionmanual.
If your first event is the one to which you have been granted a Robot Transport Exemption, you must still bag and tag your robot on “Stop Build Day”. You may be able to delay shipping your robot until after “Stop Build Day”, and inspectors will need evidence that the robot has not been worked on between “Stop Build Day” and shipment. Follow the Robot Lock and Unlock Instructions in Section 5.5 to lock up your robot. DO NOT open your bag at the event until it has been checked, approved by an inspector, AND the pits have officially opened for robot work. Remember you will need to re-bag the robot again at the conclusion of the event if you are going to a later competition.
If the event to which you have been granted an Robot Transport Exemption is not your first event you must bag and tag your robot at the conclusion of the earlier event, bring it back to your build site or other location away from the event venue, crate the robot and prepare for shipment. Follow the Robot Lock and Unlock Instructions in Administrative Manual Section 5.5 - Requesting a Robot Transport Exemption to lock up your robot at the earlier event. DO NOT open your bag at the next event until it has been checked, approved by an inspector AND the pits have officially opened for robot work. Remember you will need to bag the robot again at the conclusion of the next event if you are going to a later competition.
LIMITATIONS OF THE FEDEX VOUCHER FOR ROBOT TRANSPORT EXEMPTION APPROVED TEAMS:
Teams with Robot Transport Exemptions have the option of using their second voucher to get to a second Regional, or Championship, or home. (ALL teams will receive a voucher to get their robot home from Championship at the Championship event during Check In).
a. Non-Exemption Granted Teams:
i. After you have competed at another event, you must ensure your robot is bagged and tagged at the conclusion of that event per the instructions in Section 5.3. Bring your robot back to your build site or other location away from the event venue, crate the robot and prepare for shipment to Championship. Follow the instructions as outlined in Section 5.7 regarding crating requirements.
b. Exemption Granted Teams:
i. If you are shipping to Championship from an earlier event in which you were given an Exemption, your robot will be sent from that earlier event to its drayage location. From there, your robot will be shipped directly to the Championship drayage location.
Teams may ship their robot to any event at their own cost without receiving an approved Robot Transport Exemption from FIRST. DO NOT ship directly to the venue.
However, unless a team has received an exemption approval, the final leg of the robot’s journey, arrival at the venue and delivery to the team pit, must be done by hand by the team.
If you have any questions about robot shipping rules or processes, CALL FIRST! Rules in this chapter are written and administered by FIRST, not FedEx. FIRST is not responsible for information given by representatives of outside vendors.
|Download shipping labels and Robot Lock Up Form:||www.usfirst.org/frc/robotshipping|
|Phone:||(800) 871-8326 OR (603)666-3906 - 8:30 AM to 5:00 PM EST|
Subject line: FIRST Team [your #] Shipping Question
200 Bedford Street
Manchester, NH 03101
Call FedEx to schedule your pickup and with any FedEx tracking questions. Have your Bill of Lading and/or Pro Number available when you call.
|Phone - FedEx Freight:||1-866-393-4585|
|Phone - FedEx Express:||1-800-GO-FedEx (1-800-463-3339)|
|11/27/13||5.1||Changed Stop Build Day date to February 18, 2014|